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GENERAL RULES FOR ALL JUNIOR NON-LIVESTOCK SHOWS CHECK-IN FOR ALL JUNIOR SHOWS: SATURDAY, APRIL 9TH – 7:00 A.M. – 10:00 A.M. PRELIMINARY JUDGING: SATURDAY, APRIL 9TH – 11:00 A.M. – 2:00 P.M. EXHIBITORS WHO DIDN’T MAKE FINALS PICK UP GOODS, SATURDAY, APRIL 9TH - 2:30 P.M. – 3:00 P.M. EXHIBITORS WHO MADE TOP TWENTY NEED TO PICK UP ITEMS ON TUESDAY, APRIL 12TH - FROM 5:00 P.M.. – 7:00 P.M. *** - THOSE ITEMS NOT PICKED UP AT THIS TIME BECOME PROPERTY OF MCFA. NOTE: WE ARE ASKING EXHIBITORS TO DONATE THEIR FOOD ITEMS (with the exception of Grand through 20TH place winners**) TO OUR “SWEET SHOP”, WHICH IS LOCATED IN THE EXHIBIT AREA. THE ITEMS WILL BE SOLD AND PROCEEDS WILL BENEFIT THE MONTGOMERY COUNTY FAIR. WE ASK EACH EXHIBITOR TO TAKE THEIR OWN FOOD ITEM(S) TO THE “SWEET SHOP”. FINAL JUDGING/INTERVIEWS: SATURDAY, APRIL 9TH – 4:00 P.M. – 7:00 P.M. ANNOUNCEMENTS: SATURDAY, APRIL 9TH – 8:00 P.M. AUCTION: MONDAY, APRIL 11TH – 7:00 P.M. **EXHIBITORS PLACING GRAND, RESERVE, 3RD OR 4TH PLACE WILL HAVE THEIR ITEMS DISPLAYED IN THE DISPLAY CASES. ****EXHIBITORS PLACING 5TH PLACE THROUGH 20TH PLACE WILL HAVE THEIR ITEMS DISPLAYED IN THE EXHIBIT BUILDING. THESE ITEMS WILL BE ON DISPLAY THROUGH TUESDAY, APRIL 12TH. ITEMS WILL BE DISPLAYED WITH TENT CARD SHOWING EXHIBITOR’S NAME, CLUB AND DESCRIPTION OF ITEM OR NAME OF BAKED GOOD. ALL ITEMS MUST BE PICKED UP ON TUESDAY,APRIL 12TH FROM 5:00 P.M. – 7:00 P.M. NO EXCEPTIONS. *** BAKED GOODS WILL BE DISPOSED OF, SO IT WILL NOT BE NECESSARY FOR THOSE EXHIBITORS TO PICK UP THEIR ITEMS. NO “FOR SALE” SIGNS MAY BE PLACED ON ITEMS ON DISPLAY, NOR DURING SHOW.
IF AN ITEM DOES NOT FIT THE DIMENSIONS OF THE DISPLAY CASE, BECAUSE OF SECURITY RISKS, THE ITEM WILL NOT BE DISPLAYED; HOWEVER, TENT CARD WITH EXHIBITORS NAME, CLUB AND DESCRIPTION OF ITEM WILL BE DISPLAYED.
GENERAL PROVISIONS
THE MONTGOMERY COUNTY FAIR ASSOCIATION RESERVES TO ITS OFFICERS AND/OR BOARD OF DIRECTORS THE FINAL AND ABSOLUTE RIGHT TO INTERPRET THESE RULES AND REGULATIONS AS SET FORTH FROM PAGE TO PAGE AND ARBITRARILY SETTLE AND DETERMINE ALL MATTERS, QUESTIONS AND DIFFERENCES IN REGARD THERETO OR OTHERWISE ARISING OUT OF, CONNECTION WITH, OR INCIDENT TO THE SHOW. The Officers and/or Board of Directors reserves the right to amend or add to these rules as it, in its judgment, may deem advisable.Any exhibitor and/or his or her representative who violates any of the General Rules or special rules as published in these rules will forfeit all privileges and premiums won. In order to participate in the Montgomery County Fair, each exhibitor and his/her immediate family member(s), parent(s), guardian(s), and/or representative(s), committeemen and volunteers shall be in good standing with the Montgomery County Fair Association. In the event any exhibitor, his/her immediate family member(s), parent(s), guardian(s), and/or representative(s), committeemen and volunteers owe money to the Montgomery County Fair Association for any reason whatsoever, said exhibitor, committeemen and volunteers shall not be allowed to enter, and/or participate in the Montgomery County Fair, Show and/or Auction. THE FOLLOWING RULES AND REGULATIONS FOR ALL JR. NON-LIVESTOCK SHOWS HAVE BEEN ADOPTED BY THE BOARD OF DIRECTORS. 1. The Show will open April 8, 2011 unless postponed by the Officers and/or Board of Directors which they hereby claim the right to do, either in part or whole, from any cause whatsoever, for the general good of all concerned. 2. The Montgomery County Fair Association, its Board of Directors, Officers, Officer-in-Charge or Committeemen will not be liable for any personal injuries, damages, fire, theft, accident, etc. 3. Each exhibitors, exhibitor’s immediate family member(s), parent(s), guardian(s) and/or representative(s), committeemen, volunteers, spectators and/or visitors, violating and/or not cooperating with security personnel, officers, officer-in-charge, division chairmen, committeemen and/or officials of the Fair in all matters, policy, these rules and regulations, parking, etc., may not be allowed to enter, and/or participate; may have their entries cancelled, and/or may be ordered to exit and/or remove their exhibit(s) from the grounds immediately, and/or may forfeit all rights and privileges to enter, participate and/or exhibit in the future at the Montgomery County Fair. 4. Entrants and Exhibitors must be members in good standing of one of the following:
Except as provided in GENERAL EXCEPTION (A), (B) or (C) below, all Entrants and Exhibitors must reside in Montgomery County (Residence to mean student who lives with parents, parent or legal guardian and sleeps in Montgomery County five or more nights each week) and must be enrolled and attending classes in private, public, parochial school or be a home educated student in elementary or secondary schools in Montgomery County at time of registration and subject to Rule 4. 1) – 5) referenced above. GENERAL EXCEPTION (A): Any Entrant or Exhibitor who resides in Montgomery County (Residence to mean student who lives with parents, parent or legal guardian and sleeps in Montgomery County five or more nights each week), but because of school district boundaries, student is required to attend public school outside Montgomery County, or if a student attends a private or specialized school outside the county but resides in Montgomery County (see above), student must be a member in good standing and attended a minimum of 50% of club meetings of a Montgomery County 4-H Club. GENERAL EXCEPTION (B): Any Entrant or Exhibitor who resides outside Montgomery County (Residence to mean student who lives with parents, parent or legal guardian and sleeps outside Montgomery County five or more nights each week), but because of school district boundaries, student is required to attend public school inside Montgomery County, student must be a member in good standing and attended a minimum of 50% of club meetings of a Montgomery County 4-H Club or FFA. GENERAL EXCEPTION (C): Any Entrant or Exhibitor who resides outside Montgomery County (Residence to mean student who lives with parents, parent or legal guardian and sleeps outside Montgomery County five or more nights each week), but because parents, parent or legal guardian is employed by a private, public or parochial school district or system in Montgomery County and the Entrant or Exhibitor is enrolled and attending classes in the same private, public or parochial school district or system in Montgomery County, student must be a member in good standing and attending a minimum of 50% of club meetings of a Montgomery County 4-H Club or FFA. Any Entrant or Exhibitor who qualified under GENERAL EXCEPTION (A), (B) or (C) above, may be allowed to participate by completing a Special General Exception Form, but only after official acceptance, which requires approval by the Montgomery County Fair Association. This form must be received in the Montgomery County Fair Office, P.O. Box 869, Conroe, Texas 77305 by January 4, 2010, if you are exhibiting Non-Livestock only. If you are exhibiting Livestock check division rules for due date of this form.5. Any individual serving as Chairman, Assistant Chairman or Judge cannot allow his/her children to participate in the show in which he serves as Chairman, Assistant or Judge. Any individual serving as a committeeman (worker) cannot be present at the judging of the show in which he is working if his children are participating in that show, nor can he judge that show. NO CHILDREN ALLOWED DURING JUDGING. NO TEACHERS OR LEADERS OF EXHIBITORS WILL BE ALLOWED IN THE AREA DURING JUDGING. THE ENTRY FORM MUST HAVE THE SIGNATURE OF A GUARDIAN OR PARENT, TEACHER AND SPONSOR. ENTRY CARDS MUST BE COMPLETELY FILLED OUT. 6. Exhibits must be entered only by the individual making or creating it. 7. Previous entries (excluding foods) in the Montgomery County Fair are not eligible for re-entry. 8.No “For Sale” Signs may be placed on items on display, nor during show. 9. Individuals may sell only one exhibit in the Auction, retaining ONLY the trophy for that particular exhibit. An individual placing more than one sale item in the Auction must notify the Show Chairman and Officer-in-Charge immediately after judging of the Show which exhibit to place in the Sale. THE INDIVIDUAL MUST BE PRESENT IN PERSON DURING THE AUCTION. EXCEPTION: A substitute showman may be allowed if the individual is participating in the Market Barrow Show at the time of the Auction. Grand Champion individuals who auctioned at the 2010 Montgomery County Fair cannot enter that particular section of the division in the Home Economics division or cannot enter the Show (Needlecrafts, Photography, Horticulture, Fine Arts) in which they received their auction proceeds for the 2010 Fair. In Handicraft they cannot enter the same division in which they received their Grand Champion auction proceeds. 10. Each individual entering the Junior Shows must complete a separate registration form for each ITEM entered. Return the form(s) to: Montgomery County Fair Association, P.O. Box 869, Conroe, Texas 77305 or deliver them to the Fair Office at the Montgomery County Fairgrounds, by 5:00 p.m. on Friday, February 25, 2011. NO LATE ENTRIES WILL BE ACCEPTED. An entry fee of $10.00 per ITEM ENTERED will be charged – NO REFUNDS. All exhibitors will receive an armband which entitles them free entry to the Fairgrounds from April 8 – April 10, 2011. There is a $5.00 replacement fee for a lost armband. Checks are to be made payable to the Montgomery County Fair Association. 11. All exhibits will be watched and every precaution will be taken to protect them, but in no case will the Montgomery County Fair Association be held responsible for loss, theft, breakage or damage. 12. Exhibits will be judged and awarded Blue (Excellent), Red (Good) and White (Fair) Ribbons. At the discretion of the judges, finalist rosettes and honorable mention rosettes will be presented. *13. Articles must be picked up between 2:30 p.m. – 3:00 p.m. on Saturday, April 9th by presentation of Exhibitor’s tag that will be issued at registration. Baked goods not picked up by 3:00 p.m. will be sold in the Sweet Shop. 14. Special rules also apply for each of the following Junior Shows: Fine Arts, Photography, Horticulture, Home Economics, Needlecraft and Handicraft. 15. IT IS MANDATORY THAT EXHIBITOR BRING SOCIAL SECURITY NUMBER AND ORIGINAL THANK YOU LETTER(S) TO HIS/HER BUYER(S) TO THE FAIR OFFICE, ANDTHE FAIR OFFICE WILL MAIL THANK YOU LETTER(S) AND BUYER’S PICTURES. PARENTS AND/OR EXHIBITOR ONLY MAY PICK UP CHECKS. FOREIGN EXCHANGE STUDENTS MUST ALSO HAVE A SOCIAL SECURITY NUMBER OR TAX I.D. NUMBER BEFORE CHECK WILL BE RELEASED. CHECKS WILL BE RELEASED BEGINNING MONDAY, MAY 23RD. ALL CHECKS MUST BE PICKED UP BY MONDAY, JUNE 6TH BY 5:00 P.M. CHECKS NOT PICKED UP BY JUNE 6TH WILL BE FORFEITED AND THE MONIES WILL GO DIRECTLY TO THE FAIR SCHOLARSHIP FUND. 16. Ten percent (10%) will be deducted from the Exhibitor’s check for any and all monies received through the Fair Association. In addition, cost of pictures will be deducted from the Exhibitor’s check. 17. For the 2011 Fair, auction items will be auctioned in the following order: Grand Fine Art, Grand Handicraft II, Grand Needlecraft, Grand Photography, Grand Yeast Bread, Grand Cake Made From Mix, Grand Horticulture, Grand Canned Food, Grand Quick Bread, Grand Pie, Grand Cake Made from Scratch, Grand Cookies, Grand Candy, Grand Decorated Cake, Grand Handicraft I, Reserve Fine Art, Reserve Handicraft II, Reserve Needlecraft, Reserve Photography, Reserve Yeast Bread, Reserve Cake Made From Mix, Reserve Horticulture, Reserve Canned Food, Reserve Quick Bread, Reserve Pie, Reserve Cake Made from Scratch, Reserve Cookies, Reserve Candy, Reserve Decorated Cake, Reserve Handicraft I , 3rd Fine Art, 3rd Handicraft II, 3rd Needlecraft, 3rd Photography, 3rd Yeast Bread, 3rd Cake Made From Mix, 3rd Horticulture, 3rd Canned Food, 3rd Quick Bread, 3rd Pie, 3rd Cake Made from Scratch, 3rd Cookies, 3rd Candy, 3rd Decorated Cake, 3rd Handicraft I, 4th Fine Art, 4th Handicraft II, 4th Needlecraft, 4th Photography, 4th Yeast Bread, 4th Cake Made From Mix, 4th Horticulture, 4th Canned Food, 4th Quick Bread, 4th Pie, 4th Cake Made from Scratch, 4th Cookies, 4th Candy, 4th Decorated Cake and 4th Handicraft I. 18. An exhibitor removing his/her entry prior to 2:30 p.m. on Saturday, April 9th will automatically forfeit his/her ribbon. NO EXCEPTIONS. 19. An exhibitor cannot enter and/or sell an item in the Special Education Auction and in the Homemaking Auction. 20. Exhibitor or one (1) member of the immediate family must bring and enter projects. No one else will be permitted into the Special Events Area. 21. If an Exhibit should win Grand, Reserve, 3rd or 4th place and the exhibit does not fit the dimensions of the display case, because of security problems, the item will not be displayed. Specific dimensions are listed for each show. 22. Should a family member purchase their own child’s (whether by blood, marriage, adoption, foster child, exchange student, grandchild, ward, etc.) exhibit, said exhibit must be paid for before the exhibitor will receive his/her check from the Fair Office. 23. ANY EXHIBITOR WITH ANY SPECIAL NEEDS OR CONCERNS MUST PROVIDE WRITTEN NOTICE OF SAME TO THE FAIR OFFICE NO LATER THAN TWO (2) WEEKS BEFORE THE FAIR EVENT BEGINS SO THAT APPROPRIATE ARRANGEMENTS, IF ANY, CAN BE CONSIDERED. 24. All protests to any ruling and/or to any provision of these rules and regulations set forth from Page to Page must be in writing and be accompanied by a deposit of $50.00 which will be forfeited if protest is not sustained. Such protest must state plainly the cause of complaint or appeal, and must be delivered to the Fair Office and notice given to the Officer-in-Charge and/or Division chairman immediately after occasion for such protest. Protests will be accepted prior to judging. Judging procedures will not be interrupted for protest investigation. Depending on the basis of the protest, a decision may be withheld until complete investigation is done. All protests will be determined by a special committee made up of five members consisting of the Officer-in-Charge, Division chairman, and three other members from the rules committee and/or Board of Directors. Every exhibitor, in consideration of his entry being accepted by the Montgomery County Fair Association, agrees that the conclusion reached by the protest special committee shall be final, without recourse against the Montgomery County Fair Association, its Board of Directors, Officer-in-Charge, Division Chairmen, Committeemen, etc. (See General Provisions set forth on Page ). 25. At the discretion of the Officer-in-Charge or Show Chairman, they have the right to move items from one show, division or section as they see fit.
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